Scanning Fan-Fold Documents With an Automatic Feeder

Often times, you will find that you have a number of images and papers that need to be scanned, and as opposed to scanning each one individually, you will want to use an automatic feeder. Using an automatic feeder is going to save you a lot of time from having to run each piece of paper through the scanner piece by piece. An automatic feeder will constantly run your documents through the scanner.  The catch is that this only works with fan folded paper.

Step 1: Setting Up Your Scanner

The first step is of course to install any programs that you need, in order for your computer to run your scanner and have a place to keep them. This would seem to be the obvious first step, however, if the computer cannot read your scanner, you will not be able to scan anything.

Step 2: Connect the Scanner

Follow the instruction manual to be sure that all the proper cords and cables have reached their proper ports. If something is not connected, the information from your scanner to your computer will be stopped and disrupted.

Step 3: Prepare Your Paper

Typically, fan folded paper is three layered carbon paper. This type of paper was used mainly with Dot Matrix printers. Whether you are using carbon paper or not, it is important to have the paper properly aligned.  Be sure that your paper is loaded correctly into the scanner so that it is scanning the top images. Along the side of the scanner, you will see small ridges that protrude upwards. These allow you to hook your paper in and to be sure that the paper is aligned and will remain aligned through the entire scanning process. When your paper is rolled and aligned, turn off the scanner and then turn it back on. This will allow the scanner to automatically scroll your paper to the proper starting point.

Step 4: Set Your Scanner

Before you begin scanning, be sure that you change your scanner settings to the following:

  • Document type:  Reflective
  • Document source: ADF
  • Auto Exposure Type: Document
  • Image Type: 8-bit Grayscale
  • Resolution:  300 dpi

Step 5: Begin Scanning

From your computer program, click the "Scan" button. This will only be different if you are choosing to scan it to a PDF file or a Word file.  The only difference is that from the desktop, you will click either "Scan to PDF" or "Scan to Word."  As the scanning begins, wait for a moment to be sure that the documents are scanning through easily and that there aren't any interruptions that are stopping the paper. 

Step 6: Walk Away

Once you have taken a moment to ensure that everything is running smoothly, you are free to walk away and go about your business.  The scanner will continue to read through your documents on its own. Typically, a scanner will run 50 pages at any given time. If you have more documents that need to be scanned, be sure to come back occasionally so that you can see the progress that is being made and to reset the papers that you want to continue scanning.

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